COVID-19 Ready-Resource Tools and Samples

The COVID-19 pandemic has kept employers scrambling to keep up with everything from evolving guidance from the Centers for Disease Control and Prevention (CDC) to new state and federal paid leave laws, Occupational Safety and Health Administration (OSHA) requirements, telecommuting, vaccine accommodations, and how and when to bring employees back to the workplace.

This toolkit combines quick-reference information and sample tools ready for your modifications to use in the workplace. We will update this toolkit regularly with new or revised content.

General Guidance

SHRM

• Coronavirus and COVID-19 Resource Page
  

• SHRM COVID-19 Research
  

Posters/Notices

• Stop the Spread of Germs at Work
• PDF: Social Distancing Guidelines at Work
  

 Government Resources

• Where can I find California-specific coronavirus guidance for employers?
  

Government

 

 

 

Centers for Disease Control (CDC)

COVID-19

Department of Labor (DOL) Wage and Hour Division

Essential Protections During the COVID-19 Pandemic

Equal Employment Opportunity Commission (EEOC)

What You Should Know About COVID-19 and the ADA, the Rehabilitation Act, and Other EEO Laws (FAQs)

Job Accommodation Network (JAN)

Accommodation and Compliance: COVID-19

 

 

Occupational Safety and Health Administration (OSHA)

• Protecting Workers: Guidance on Mitigating and Preventing the Spread of COVID-19 in the Workplace
• Vaccination and Testing Emergency Temporary Standard
• Healthcare Emergency Temporary Standard
  

Safer Federal Workforce Task Force

Protecting the Federal Workforce During the COVID-19 Pandemic

COVID-19 Vaccine

Policies

• Vaccination Policy: Mandatory
• Vaccination Policy: Voluntary
  

FEATURED RESOURCE HUB PAGE

COVID-19 Vaccination Resources

 

How-to Guides

 

• How to Handle an Employees Request for a Medical or Religious Accommodation to a Vaccine Requirement

 

Forms

• Request for Accommodation: Medical Exemption from Vaccination
• Request for Accommodation: Religious Exemption from Vaccination
  
• Memo to Employees About Vaccinations
• Employee Survey: COVID-19 Vaccine
• Employee Attestation of COVID-19 Vaccination Status
  
• Notice of Noncompliance with Mandatory Vaccination Policy
  

FAQs

• EEOC FAQs, Section K, Vaccinations
  
• Can an employer have a 'vaccinated-only' hiring policy?
  
• How do I know if a work accommodation will create an undue hardship?
  

Articles

 

 

• Employers React to Workers Who Refuse Vaccination as COVID-19 Cases Rise
  

 

 

Government Resources

• OSHA's Vaccination and Testing Emergency Temporary Standard
• Federal Contractor Vaccination Requirements
• Federal Employee Vaccination Requirements
  
• CMS Omnibus COVID-19 Health Care Staff Vaccination Interim Final Rule
  

 

 

 

 

 

Return to Work

SHRM's Return-to-Work Resource Page

Checklists

 

• COVID-19 Back-to-Work Checklist
  

 

Toolkits & How-to Guides

 

• Managing Flexible Work Arrangements
  

 

Forms & Letters

 

• COVID-19 Employee Return-to-Work Survey
  
• Notice of Return to Office
• Notice of Recall

Policies

 

• COVID-19 In-House, Remote and Hybrid Work Arrangements Policy
  

Remote Work

SHRM's Remote Work Resource Page

Checklists

• Checklist for Emergency Telecommuting Preparation
  

Forms

• Memo: Temporary Telecommuting Arrangements
  
• Short-Term Telecommuting Agreement

Policies

• Temporary Telecommuting Policy
• Telecommuting Policy and Procedure
  
• Expense Reimbursement Policy
• Remote-Work Conduct Policy

Benefits

Paid Leave Benefits

Forms

 

 

 

• Request for Coronavirus-Related Paid Sick Leave

 

 

Q&As

 

 

 

• Can we require an employee to use paid time off (PTO) if he or she hasn't requested it? Can we limit when an employee can use PTO?
  

 

Health Care

Q&As

 

• Can we keep furloughed or laid-off employees on our group health plan?
  
• How are HSAs, FSAs and HRAs affected by the CARES Act?
  
• Can we pay for a former or current employee's COBRA coverage?
  

 

Health and Safety

Q&As

• What are the OSHA record-keeping requirements for cases of COVID-19 in the workplace?
  
• Can we require employees to wear masks in the workplace?
  

Toolkits & How-to Guides

 

• Managing Through Flu and Other Epidemics in the Workplace
  
• How to Handle Communicable Diseases in the Workplace
  

 

Forms & Letters

 

• COVID-19 Relaxed/Continued Mask-Wearing Requirements
  
• Memo: Coronavirus and Flu Prevention
• Notice of Workplace Exposure to a Communicable Disease
  
• COVID-19 Quarantine Tracking Spreadsheet
  
• COVID-19 Contact Tracing Exception Form
  

Policies

 

• Communicable Diseases Policy
  
• Infectious Disease Control Policy
  
•