Customize this policy with your company information.
Purpose
In accordance with [Company Name]'s duty to provide and maintain a workplace that is free of known hazards, we are adopting this policy to safeguard the health of our employees and their families; our customers and visitors; and the community at large from infectious diseases, such as COVID-19 and influenza, the spread of which in the workplace may be reduced by vaccinations. This policy will comply with all federal, state, and local laws and follow guidance from health and employment authorities, including the Centers for Disease Control and Prevention (CDC), and may be subject to change. If there are changes, [Company Name] will update the policy as soon as possible and communicate the changes in writing.
Scope
All employees are encouraged to receive vaccinations as determined by [insert relevant department or safety committee].
Procedures
Employees will be notified by the human resources department as to the type of vaccination(s) covered by this policy and the timeframe(s) for having it/them administered, if applicable. [Company Name] will provide either onsite access to the vaccines or a list of locations to assist employees in receiving vaccines on their own.
[Company Name] will pay for covered in this policy. When not received in-house, vaccinations should be run through your health insurance and the cost submitted for reimbursement where applicable.
All employees will be paid for time taken to receive vaccinations. For offsite vaccinations, employees are to work with their managers to schedule appropriate time to comply with this policy.
[Company Name] requires all medical information including disability related inquiries, medical exams, and voluntarily disclosed information such as vaccination status or contagious diseases to be kept confidential. Disclosure is limited to supervisors, managers, safety personnel, and governmental officials when required by law.
Please direct any questions regarding this policy to the human resources department.
An organization run by AI is not a futuristic concept. Such technology is already a part of many workplaces and will continue to shape the labor market and HR. Here's how employers and employees can successfully manage generative AI and other AI-powered systems.
Related Content
HR must always include human intelligence and oversight of AI in decision-making in hiring and firing, a legal expert said at SHRM24. She added that HR can ensure compliance by meeting the strictest AI standards, which will be in Colorado’s upcoming AI law.
The proliferation of artificial intelligence in the workplace, and the ensuing expected increase in productivity and efficiency, could help usher in the four-day workweek, some experts predict.
Learn how Marsh McLennan successfully boosts staff well-being with digital tools, improving productivity and work satisfaction for more than 20,000 employees.