Job Summary:

The Office Supervisor will manage the organizations clerical and administrative support staff, coordinating operation of the clerical department and services.

Supervisory Responsibilities:

• Recruits, interviews, hires, and trains new clerical staff.
• Oversees the daily workflow of the department.
• Provides constructive and timely performance evaluations.

Duties/Responsibilities:

• Oversees clerical and support services, ensuring tasks are completed in a timely and effective manner.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Completes, prepares, and distributes various forms and reports.
• Composes, prepares, reviews, and distributes various documents.
• Assists with financial records and files such as reimbursement and expense vouchers.
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
• Schedules meetings and daily operations.
• Makes travel arrangements and reservations.
• Participates in budget preparation and administration.
• Evaluates and implements policies and procedures.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills, with a proven ability to meet deadlines.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced work environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High school diploma or equivalent required.
• At least two years of progressively responsible clerical experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.