Job Summary:

The Medical Secretary will perform secretarial duties using specific knowledge of medical terminology and hospital, clinic, or laboratory procedures.Duties will include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Greets visitors, ascertains purpose of visit, and directs them to appropriate staff.
• Interviews patients to complete documents, case histories, and forms such as intake and insurance forms. Compiles and records medical charts, reports, and correspondence using a computer and various software programs. Transmits correspondence and medical records by mail, email, or fax.
• Schedules and confirms patient diagnostic appointments, surgeries, and medical consultations.
• Answers telephones and direct calls to appropriate staff.
• Receives and routes messages and documents such as laboratory results to appropriate staff.
• Operates office equipment such as voicemail messaging systems, and uses word processing, spreadsheet, and other software to prepare reports, invoices, financial statements, letters, case histories, and medical records.
• Maintains medical records, technical library, and correspondence files.
• Performs various clerical and administrative functions such as ordering and maintaining an inventory of supplies.

Required Skills/Abilities:

• Experience with word processing and computer databases required.

Education and Experience:

• High school diploma or GED required.
• One year of office experience required; two years preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.