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Job Summary:
The Confidential Secretary provides specialized clerical, administrative, and secretarial support services to executive and/or financial employees who manage sensitive and/or confidential information and decisions.
Supervisory Responsibilities:
- May train other administrative, clerical, and secretarial staff.
Duties/Responsibilities:
- Performs various secretarial, clerical, and administrative duties, but with specialized attention to the fact that the information, decisions, and communication involved may be sensitive or confidential.
- Schedules meetings and appointments, maintains calendars, and makes travel arrangements for assigned executive or financial staff.
- Prepares confidential reports such as statistical and financial reports for distribution.
- Maintains and files confidential records, such as employee records, contract negotiations, and any notes and data related to those files.
- Provides, whether personally or through other available staff, skills such as typing, filing, and mail management.
- Transcribes legal documents and confidential reports; acquires official signatures as required.
- Performs other related duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Ability to maintain confidential and sensitive information.
- Proficient with Microsoft Office Suite or related software.
- Ability to type at least 55 WPM.
- Familiarity with, or ability to quickly learn, basic office and clerical procedures and equipment.
Education and Experience:
- High school diploma or equivalent required.
- At least two years related experience required.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
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