Authorized Representative Instructions for Completing Form I-9 Virtually for E-Verify Employers

[Editor's Note: This form is intended for an employer that is enrolled in E-Verify to provide to an authorized representative who will review an employee's documents virtually and complete the Form I-9 on the employer's behalf. After completing the top section, the employer should provide the form directly to the representative.]

To be completed by the employer:

Date: ________________

Representative name: ____________________________________

You have been asked to act as an authorized representative of [Company Name] for the purpose of reviewing our employee's documents virtually and completing Form I-9, Employment Eligibility Verification for the following individual:

Employee name: _________________________________________

☐ New hire             First day of employment (mm/dd/yyyy): ____________________________

☐ Reverification     Date work authorization expires (mm/dd/yyyy): ______________________

Instructions for the virtual inspection of documents by the authorized representative:

New Hire I-9 Instructions

Please follow these instructions regarding completion of Section 2 of Form I-9 on behalf of [Company Name].

• Check that Section 1 of the Form I-9 has been completed by the employee.
• Obtain from the employee copies (front and back, if the document is two-sided) of the document(s) the employee has chosen to present and ensure the documents are included in the attached list of acceptable documents and reasonably appear to be genuine. The employee can mail or email the copies of the document(s) to the authorized representative.
• Conduct a live video interaction with the individual presenting the document(s) to ensure that the document(s) reasonably appears to be genuine and related to the individual. The document(s) the employee presents during the live video interaction must be the same documents provided as copies in the previous step. If you determine that the document does not reasonably appear to be genuine and relate to the individual, ask them to present other documentation from the list of acceptable documents.
• In Section 2 of the Form I-9, enter the document title, issuing authority, document number(s) and expiration date(s) (if any) from the document(s) the employee presented.
• Check the box indicating that an alternative procedure was used to examine documents.
• Enter the employee's first day of employment as noted above.
• Enter your first and last name and title. Sign and date the form.
• The employer will enter the business name and address.
• Attach the copies of the documents provided by the employee to the Form I-9 or email them to [email address].
• Mail the completed Form I-9 to [Company Name] at [address].

I-9 Reverification Instructions

Please follow these instructions regarding completion of Supplement B (formerly Section 3) of Form I-9 on behalf of [Company Name].

• Enter the employee's last name, first name and middle initial at the top of Supplement B.
• Obtain from the employee copies (front and back, if the document is two-sided) of documentation from either List A or List C of the attached list of acceptable documents showing their continuing authorization to work in the U.S. The employee can mail or email the copies of the document(s) to the authorized representative.
• Conduct a live video interaction with the individual presenting the document(s) to ensure that the document(s) reasonably appears to be genuine and related to the individual. The document(s) the employee presents during the live video interaction must be the same documents provided as copies in the previous step. If you determine that the document does not reasonably appear to be genuine and relate to the individual, ask them to present other documentation from the list of acceptable documents.
• Enter the document title, issuing authority, number(s) and expiration date(s) (if any) from the document(s) the employee presented in the reverification section of Supplement B of the Form I-9.
• Check the box indicating that an alternative procedure was used to examine documents.
• Enter your name and sign and date the form.
• Attach the copies of the documents provided by the employee to the Form I-9 or email them to [email address].
• Mail the completed Form I-9 to [Company Name] at [address].

Detailed instructions for Form I-9 are available at www.uscis.gov/i-9.

Detailed instructions for completing Form I-9 virtually are available at: https://www.e-verify.gov/about-e-verify/whats-new/new-e-verify-employers-may-use-alternative-procedure-for-form-i-9. 

Related Resource: 
Authorized Representative Instructions for Completing Form I-9 (in-person verification)