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Job Summary:
The Meeting, Convention, and Event Planner will assess and conceptualize clients needs and desires for a variety of meetings, conventions, and events, and make all arrangements necessary to execute the clients desired vision and goal.
Supervisory Responsibilities:
- Hires, trains, manages, and schedules event volunteers and support staff.
Duties/Responsibilities:
- Consults with clients to assess and understand their needs for the event; areas of discussion and consultation include staffing, meeting rooms, convention halls, ballrooms, hospitality suites, hotel rooms, catering, signage, programs, music, security, display areas, and other specialized requirements.
- Compiles a list of prospective event locations; visits locations with clients and provides guidance on the final selection.
- Compiles price lists and negotiates contracts for services, dates, times, and spaces.
- Consults with clients and coordinates with staff to plan and develop event schedule, topics, and featured speakers.
- Ensures that events meet legal, safety, and health requirements and regulations; obtains necessary permits from fire and health departments.
- Coordinates transportation for guests, attendees, speakers, or other parties.
- Coordinates registration process for event participants.
- Manages all administrative duties and details associated with the event including financial operations, distribution of promotional materials, and responding to inquiries.
- Develops and maintains current lists of available venues and services, and pricing options.
- Maintains current knowledge of event planning standards and trends by attending seminars, consulting with other professionals, and reading trade publications.
- Performs other related duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and meticulous attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Creative and effective problem-solving skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to respond to problems and to assist clients with a calm, courteous, and helpful manner and attitude.
- Thorough understanding of legal regulations and permits required for events.
- Proficient with Microsoft Office Suite or related software.
Education and Experience:
- Bachelors degree in Hospitality, Meeting, and Event Planning or related field required.
- At least two years of experience in customer service, retail, event planning, or a related field.
Physical Requirements:
- Must be able to stand and walk for long periods of time during events.
- Must be able to lift up to 25 pounds at times.
- Must be able to work a variety of hours in order to accommodate events.
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