Job Summary:

The Meeting, Convention, and Event Planner will assess and conceptualize clients needs and desires for a variety of meetings, conventions, and events, and make all arrangements necessary to execute the clients desired vision and goal.

Supervisory Responsibilities:

• Hires, trains, manages, and schedules event volunteers and support staff.

Duties/Responsibilities:

• Consults with clients to assess and understand their needs for the event; areas of discussion and consultation include staffing, meeting rooms, convention halls, ballrooms, hospitality suites, hotel rooms, catering, signage, programs, music, security, display areas, and other specialized requirements.
• Compiles a list of prospective event locations; visits locations with clients and provides guidance on the final selection.
• Compiles price lists and negotiates contracts for services, dates, times, and spaces.
• Consults with clients and coordinates with staff to plan and develop event schedule, topics, and featured speakers.
• Ensures that events meet legal, safety, and health requirements and regulations; obtains necessary permits from fire and health departments.
• Coordinates transportation for guests, attendees, speakers, or other parties.
• Coordinates registration process for event participants.
• Manages all administrative duties and details associated with the event including financial operations, distribution of promotional materials, and responding to inquiries.
• Develops and maintains current lists of available venues and services, and pricing options.
• Maintains current knowledge of event planning standards and trends by attending seminars, consulting with other professionals, and reading trade publications.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and meticulous attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Creative and effective problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to respond to problems and to assist clients with a calm, courteous, and helpful manner and attitude.
• Thorough understanding of legal regulations and permits required for events.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Bachelors degree in Hospitality, Meeting, and Event Planning or related field required.
• At least two years of experience in customer service, retail, event planning, or a related field.

Physical Requirements:

• Must be able to stand and walk for long periods of time during events.
• Must be able to lift up to 25 pounds at times.
• Must be able to work a variety of hours in order to accommodate events.