The AI Prompts Guide for HR (with Templates!)
Why Generative AI?
Generative artificial intelligence (GenAI) is no longer just a buzzword — it’s a powerful tool transforming HR departments across the globe. By writing job descriptions and creating staff communication policies, GenAI is enabling HR professionals to save time, reduce effort, and make smarter decisions.
This guide provides HR professionals with knowledge and tools to write effective prompts for GenAI, ensuring they maximize the technology’s potential to optimize workflows, enhance productivity, and stay competitive.
How well do you understand the use of AI in the workplace?
GenAI tools such as Jasper and ChatGPT can support HR professionals by:
- Automating time-consuming administrative tasks.
- Enhancing interpersonal communication through well-crafted messaging.
- Analyzing large amounts of data to identify patterns or trends.
- Supporting the creative process for crafting HR policies and other documents.
Table of Contents
Four Steps for Better Prompts
Here’s a handy four‑step prompt‑engineering framework using the acronym SHRM:
| S - Specify | H - Hypothesize | R - Refine | M - Measure |
|---|---|---|---|
|
|
|
|
Example
You need to prepare HR business partners to train leaders on the performance management process.
- Specify: “Write a 100‑word overview to help HR business partners explain the performance management process to finance.”
- Hypothesize: “It may be too technical—risk of over‑jargon.”
- Refine: “Use plain English; mention high-performing teams.”
- Measure: "Rate clarity on a scale of 1 to 5; iterate until you hit 4 or more."
AI Meets Global HR: Transforming Workforce Management Worldwide
Host Nichol Bradford is joined by Nicole Sahin—founder and CEO at G-P, a global growth platform—to discuss how AI is transforming workforce management. Discover how AI can simplify HR complexities across geographies, from onboarding to cross-cultural communication. Plus, Sahin shares her tips on how to encourage AI adoption within your workforce.
Tools and Templates
GenAI is already being used in HR functions, and its applications continue to expand. What follows are key areas where it can make an impact and examples of how you can leverage it in each area.
How To Use this Guide
These prompt templates are designed to help you save time on common tasks. You might need to tailor some of them to be more specific to your needs, but they should at least give you a starting point.
- Copy and paste the prompt template you plan to use into Jasper Chat, ChatGPT, Claude, Perplexity, or your preferred GenAI tool.
- Fill in the information in brackets under each prompt.
- Go back and forth with the AI to make any tweaks.
SHRM Resource
- Checklist: HR’s Blueprint for Writing Better AI Prompts
Pro Tip
As always with GenAI, the idea is to utilize a starting point for your work. It will probably never be exactly what you need, but it could shorten the time it takes you to do a task from scratch.
Prompt for Writing Better Job Descriptions
Use this AI prompt to create clear, accurate, and engaging job descriptions that attract top talent and optimize HR efficiency.
Prompt for Generating Interview Questions
Start with this precise AI prompt to create impactful interview questions. This guide helps HR pros save time and optimize hiring with GenAI.
Prompt for Smart HR Policy Creation
Streamline HR policy drafting with AI. This guide provides expert tips to ensure precise, effective, and tailored policy creation.
Prompt for Better Employee Communications
Craft better employee communications from HR with this GenAI prompt template. Save time, ensure consistency, and maintain a professional tone with ease.
Prompt to Boost Your HR Data Analysis
Improve your AI prompting to analyze data effectively, predict trends, and enhance workforce strategies for better outcomes.
Prompt for Summarizing Long Documents and Transcripts
Discover the keys to writing clear AI prompts that transform HR tasks such as report summarization and feedback analysis into efficient, actionable insights.
Build Your AI Skills
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Compliance and Legal Considerations
HR leaders must carefully consider the compliance and legal ramifications of using AI to ensure their approach aligns with regulations and promotes fairness, transparency, and inclusivity. While many of the laws governing AI may not relate directly to using GenAI to craft communications, write interview questions, or summarize reports, it is still helpful to have general knowledge of the ever-changing legal framework around AI.
The U.S. Equal Employment Opportunity Commission (EEOC) has made it clear that the use of AI in hiring and employment decisions must comply with federal anti-discrimination laws, including Title VII of the Civil Rights Act and the Americans with Disabilities Act (ADA). AI systems must not create unintentional biases or disproportionately impact protected groups.
Several states are also implementing their own AI-related regulations. Colorado and New York City both passed laws meant to prevent bias in AI algorithms --- though whether they are making an impact is to be determined. California in 2024 ensured that its statewide data privacy laws also apply to data stored in AI tools such as large language models. Employers must implement robust data security measures to protect sensitive information and ensure transparency around data usage.
Pro Tip
After using AI to write interview questions, review those questions for any potential biases. Interview questions should focus on candidates’ skills and abilities, rather than their identity or background.
Expert Advice
Maximizing AI in Communication
SHRM Chief Data and Analytics Officer Alex Alonso, host of The AI + HI Project podcast, is joined by Ovita founder and CEO Alex Haitoglou to discuss AI’s role in mastering critical communication skills and its potential to transform leadership. Gain unique insights into using AI tools to measure, enhance, and apply behavioral skills at scale, ensuring lasting impact in the workplace.