Both federal and state laws govern timekeeping practices. This checklist has been prepared to assist employers in reviewing their timekeeping practices for nonexempt employees. It is not intended to be a comprehensive list but merely provides highlights of issues employers should consider in developing their practices.
☐ Implement a method of timekeeping such as a timeclock, paper timecard or electronic system.
☐ Define the workweek (any seven consecutive 24-hour periods).
☐ Establish procedures in accordance with the payroll schedule for submitting timekeeping records for approval and processing.
☐ Establish a policy requiring employees to record all hours worked, including:
☐ Start and end times each day.
☐ Rest and meal periods as required by state laws.
☐ On-call hours worked.
☐ Leave time (e.g., holiday, personal, vacation).
☐ Travel time that occurs during their work day.
☐ Travel time when traveling away from home or overnight.
☐ Attendance at training programs and meetings.
☐ Define the process for making corrections to time records including any approval required.
☐ Maintain time records in compliance with federal and state laws.
☐ Store time records securely and protected from damage (e.g., floods, fire).
☐ Limit access to time records to those with a legitimate business purpose.
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