Remote-Employee Monitoring Policy

Purpose

To ensure employees remain engaged and productive while working remotely, [Company Name] will be monitoring the work activity of offsite employees as outlined in this policy.

Covered Employees

Employees regularly working from home or other offsite locations for [amount of time, e.g., two or more days each week] will have monitoring software installed on equipment used for business purposes.

Types of Monitoring

[This section should be as detailed as possible regarding the type of monitoring, the reason for monitoring and how the monitoring data will be used.]

[Company Name] will utilize the following types of monitoring for employees working remotely:

[Insert the types of monitoring that will be conducted such as keystroke tracking, time spent in programs and applications, and/or the amount of idle time.]

This data collected during monitoring will be used to [describe how the data will be used—for example, to measure and benchmark employee productivity, ensure compliance with company data-security policies and/or identify employee training needs or other support].

Individual monitoring data will not be shared publicly. Aggregate or unidentifiable data may be shared with employees when setting performance expectations.

Expectations

Remote employees are expected to have similar productivity levels when working away from the office as they do when onsite, or as their onsite peers do. [Company Name] realizes that productivity can fluctuate, and circumstances will arise that impact productivity levels regardless of work location. Supervisors will use the employee monitoring data in ongoing performance conversations with employees, and the company's progressive discipline policy will be applied when circumstances warrant.

Responsibilities

Department supervisors will be responsible for overseeing the monitoring of remote employees in their departments. If concerns are identified as a result of the monitoring, the supervisor will address the issue with the employee to determine the cause of the lost productivity and to identify any areas of support needed. Supervisors will address repeat concerns utilizing the company's progressive discipline policy.

Employees should avoid the use of company equipment for sensitive personal activities such as online banking or health care portals. There should be no expectation of privacy when using company-owned equipment.

No employee may knowingly disable any software or system identified as a monitoring tool.

My signature below acknowledges receipt and understanding of this policy and consent for [Company Name] to monitor the equipment I use for business purposes.

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Employee Signature                                                                    Date