Now that the holiday season is over, what better way to start the new year than talking about the filing of 2024 California pay data reports? The California Civil Rights Department (CRD) recently updated its pay data filing website to show that the 2024 filing platform will open on February 3, 2025, and all filings are due by May 14, 2025.
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California Pay Data Report Filing Platform Opens on February 3, 2025: A Preview of What Is to Come
Ogletree | Jan 2025
FAQs (Updated for the 2024 Reporting Year, reports due May 14, 2025)
Pay Data Reporting Home Page (portal, user guide, templates, more)
Pay Data Reporting Portal
California Civil Rights Department
Articles
Under California’s law, employers must submit their pay data reports annually, with the deadline for the 2025 reporting year set for May 14, 2025. The report must include:
- Employee demographic information: race, ethnicity, and sex.
- Pay data: categorized by job category and pay band.
- Hours worked: for each employee within the reporting year.
Compliance with these reporting requirements is not only a legal obligation but also a step toward promoting fair pay practices. By analyzing and reporting pay data, employers can identify and address potential pay disparities, ensuring equal pay for equal work.
Don’t Forget to Submit California Pay Data!
Jackson Lewis | Feb 2025
For the 2024 reporting cycle, CRD has added “Middle Eastern or North African” (MENA) as a new race/ethnicity category. This change is based on action taken by the U.S. Office of Management and Budget (OMB) to revise the Statistical Policy Directive No. 15 on race and ethnicity data standards. The newly published California Pay Data Reporting Handbook defines this category as “Individuals with origins in any of the original peoples of the Middle East or North Africa, including, for example, Lebanese, Iranian, Egyptian, Syrian, Iraqi, and Israeli.” Another change for the 2024 reporting cycle is that the former “Two or More Races” category has been changed to “Multiracial and/or Multiethnic.” A minor change has been made to remove the word “Other” from the “Native Hawaiian or Other Pacific Islander” category so that it is now “Native Hawaiian or Pacific Islander.” The 2024 reporting materials provide an updated race/ethnicity/sex codes incorporating these changes.
California Civil Rights Department Releases 2025 Pay Data Reporting Guidance—Adding New Race/Ethnicity Category
Ogletree | Feb 2025
Private employers with 100 or more employees, regardless of location or whether they are of full-time status, and with at least one employee based in California must file the ‘Payroll Employee Report’
and/or
Private employers with 100 or more employees hired through labor contractors, regardless of location, with at least one labor contractor employee in California. In this case, employers must file the ‘Labor Contractor Report’
This Year’s CA Pay Reporting Cycle Has Arrived
DCI Consulting | Jan 2025
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