New Employment Information Requirements for Ontario Employers

In addition to the new pay transparency and job posting requirements under the Ontario Employment Standards Act, 2000, which will come into effect in 2026, Ontario, Canada, also announced regulations on Dec. 2, 2024, regarding the information that must be provided to employees.

Effective July 1, 2025, employers with 25 or more employees will have to provide specific information to an employee, in writing, before the employee’s first day of work (or, if not practicable, as soon as reasonably possible after the employee’s first day of work). This information includes:

• The legal name of the employer, as well as any operating or business name of the employer if different from the legal name.
• Contact information for the employer, including address, telephone number, and one or more contact names.
• A general description of where it is anticipated that the employee will initially perform work.
• The employee’s starting hourly or other wage rate or commission, as applicable.
• The pay period and payday established by the employer in accordance with the “payment of wages” provision of the Ontario Employment Standards Act, 2000.
• A general description of the employee’s initial anticipated hours of work.

The obligation to provide the employment information set out above will not apply to assignment employees.

Ontario employers should review their practices and procedures, especially those related to hiring and recruitment, to ensure they are acting in compliance with the new employment information and job posting requirements taking effect. 

Kate Bresner and Shaliney Malhotra are attorneys with DLA Piper in Toronto. © 2025 DLA Piper. All rights reserved. Reposted with permission of Lexology.