FAQs About Submitting State or Chapter Donations
The SHRM Foundation is especially grateful for the generous donations and exceptional fundraising efforts of SHRM chapters and state councils around the country.
Last year, contributions from SHRM chapters and state councils totaled more than $450,000! This remarkable level of support allows the SHRM Foundation to fund research grants, scholarships, educational program and practitioner resources.
Important Reminder:
To be "counted" in the 2011 Annual Campaign, contributions must be dated and mailed no later than December 31, 2011.
Frequently Asked Questions
Where do I mail my donation?
Mail contributions directly to our bank lockbox at: SHRM Foundation, PO Box 79116, Baltimore, MD 21279-0116.
Who should the check be made payable to?
Checks should be made out to the "SHRM Foundation." Please be sure your check contains the full name (no abbreviations) of your SHRM chapter or state council, and a mailing address. It is very helpful to include your chapter number.
Can we donate online?
Yes, SHRM chapters and state councils can make their contributions online with a credit card.
NOTE: If a chapter or state council officer is using a personal credit card to cover a chapter or state council donation, please communicate this clearly with the SHRM Foundation staff, so that the donation is properly acknowledged.
When does the Annual Campaign year end?
The Annual Campaign runs from January 1 - December 31. With limited exceptions, chapter and state council gifts that are received after December 31 will be recognized as contributions in the following year's Annual Campaign.
How do we ensure the contribution is credited to the correct person and/or organization?
The SHRM Foundation works to comply with all governmental and IRS regulations, and in so doing we are required to record gifts properly in our database and accounting systems. You can assist us with this process by including a detailed cover letter with all chapter and state council contributions.
It is most helpful if you do not use abbreviations for your chapter or state council name, and if you include your chapter number with every communication.
The SHRM Foundation sends an official acknowledgement letter (e.g., for IRS tax purposes). This is generally the printed name on the check, or the name on the credit card. (If the printed name is different from the individual or organization who is making the donation, this must be clearly explained in a cover letter.)
In addition to the official acknowledgement, the SHRM Foundation strives to provide recognition of our valued donors. We do this via the annual "Honor Roll" brochure, year-end summaries and other internal reports. We know that donation totals are important to SHRM chapters and state councils, and we want to help you reach your fundraising goals and achieve recognition. In all communications, please clearly state your intentions for proper recognition.
We have collected several smaller donations from multiple people in our chapter or state council. How should I send these in?
Gifts under $25
The SHRM Foundation strongly prefers that small individual donations (less than $25 per person) be combined into one SHRM chapter or state council donation. While we greatly appreciate every gift no matter its size, the volume of donations makes it difficult for us to acknowledge individual contributions under $25 that are collected by chapters or state councils.
If you collect cash donations at a chapter meeting or state conference, please deposit those into your chapter's or state council's bank account and write one check payable to "The SHRM Foundation." Do not send cash through the mail.
If you collect smaller checks (under $25) from your members, we prefer that these checks be made payable to your chapter or state council, deposited into your chapter or state council bank account, and then your chapter or state council can write one combined check.
Under these procedures, the chapter or state council, not the individual donor, will receive the acknowledgement and recognition for the donation.
Gifts above $25
If you have collected several larger donations from multiple people, please "batch" them together by sending all of the checks in one envelope with your cover letter. For administrative reasons, it is most helpful to us if each check is attached to a completed donation form, which can be found online or in the printed Annual Campaign brochures that the Foundation can provide to you.
Each individual will receive an official acknowledgement letter from the SHRM Foundation, and if his or her donation was greater than $25, his or her name will appear in the Foundation's annual "Honor Roll" brochure. If you would like your chapter or state council to also receive recognition for the donations, please explain this in your cover letter. This recognition would not appear on the monthly regional reports, but will be added into your totals at the end of the year.
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